16 building maintenance software solutions for facility managers

You’re getting hit with more work orders and fewer people to handle them. A JLL survey found that 55.7% of facility leaders expect higher work order volumes, and 42.6% say their teams are understaffed. Building maintenance software helps centralize requests, preventive maintenance schedules, assets, inventory, and reporting. With the right tools, you can cut downtime, extend asset life, and make costs more predictable.

Explore the benefits of building maintenance software and determine which options best suit your portfolio’s needs. We’ll cover 16 solutions, highlighting key features and quick answers to common questions. From managing work orders to catching issues before they hit your budget, we’ve got you covered.

The importance and benefits of building maintenance software

You are responsible for safe, reliable buildings with tight budgets and lean teams. The best building maintenance software gives you a single system to plan work, schedule preventive tasks, track assets, and see what is happening across sites. The result is fewer surprises, faster fixes, and more transparent reporting to executives.

Benefits you can expect

• Fewer reactive repairs with preventive schedules
• Faster response times with clear request intake, work order routing, and mobile updates
• Longer asset life through standard procedures, checklists, and service histories
• Lower operating costs with visibility into parts, labor, and Cost/Area
• Better decisions with KPIs like Energy Use Intensity (EUI), downtime, and first-time fix rate
• Easier compliance through audit-ready logs, inspections, and GL-aligned cost tracking
• Smoother coordination with contractors through centralized vendor assignments and SLAs
• Stronger energy performance by connecting meter and submeter data
• When your team can see the work, costs, and results in one place, you can set priorities. With confidence and the proper data, you can justify budgets and demonstrate the impact of maintenance on safety, comfort, and utility spend.

The best building maintenance software

Explore the top 16 building maintenance software solutions at a glance—who each tool is best for, and the top features that matter to facility teams like yours. Choose an option that aligns with your workflows and budget, and identify where a CMMS, EAM, IWMS, or energy and utility intelligence platform fits in your portfolio.

1. EnergyCAP

Best for: Multi-site facility teams that want energy and utility intelligence to flag maintenance issues and prioritize fixes by cost, EUI, and GHG

Key features:

• Smart Analytics flags abnormal energy use and runtime patterns tied to likely equipment issues
• Powerviews, dashboards, and portfolio reporting with filters by site, building, meter, and data tree
• Submeter and interval data ingestion for granular anomaly detection and trend checks
• Cost tracking with rate schedule modeling, Cost/Area, and EUI to prioritize fixes that save the most
• Post-fix verification with before/after load and cost trends to confirm results
• Integrations and exports so insights become work orders in your CMMS and align with BMS findings
• ENERGY STAR® Portfolio Manager® updates and benchmarking across properties
• GL-aligned cost categories and variance reporting for budget visibility

You don’t need another work order system—you need clear signals that point to maintenance issues. EnergyCAP Utility Management centralizes utility bills, interval meter, and submeter data, then uses Smart Analytics to surface abnormal use that often traces to equipment problems, schedule drift, or setpoint creep. Insights then help you decide what to fix first and where it will save the most.

EnergyCAP works alongside your BMS, not in place of it. You can use EnergyCAP to spot load spikes, excessive baseload, and off-hours runtime from meters, then check the BMS for causes such as overrides or failed sequences. After repairs, confirm fixes by monitoring energy and return costs to expected levels in Powerviews and reports.

EnergyCAP also plays well with your CMMS, turning high-impact anomalies into work orders. Prioritize by cost and Energy Use Intensity and track results across sites in the data tree or organization hierarchy. The results are faster troubleshooting, fewer surprises, and proof of savings you can share with finance and leadership.

Pro Tip: Pair Smart Analytics with Bill CAPture and Powerviews to spot anomalies, then verify impact with rate schedule checks, Cost/Area and EUI, and sync results to ENERGY STAR® Portfolio Manager®.

2. Limble CMMS

Best for: Small to mid-sized teams that need an easy, mobile-first CMMS for work orders, PMs, and parts

Key features:

• Mobile work orders with photos, checklists, and QR asset lookup
• Preventive maintenance scheduling and calendars
• Parts and inventory tracking with reports on response and completion

If you need building maintenance work order software with mobile tools, Limble CMMS is one option. It gives teams a straightforward system for work orders, preventive maintenance, assets, and parts. Technicians can create and complete jobs from a mobile app, attach photos and checklists, and scan asset tags to pull history and procedures, which helps reduce repeat visits and keep records consistent.

For managers, Limble helps prioritize the backlog, schedule PMs, track labor and material costs, and report on response times and completion rates. It can work alongside your BMS and energy tools—use insights from metering platforms to open targeted work orders in Limble, then confirm results with its service histories and simple dashboards.

3. UpKeep

Best for: Technician-heavy operations that want fast request intake, mobile work orders, and clear PM scheduling

Key features:

• Request portal and mobile work orders for fast triage
• Preventive maintenance planning with task templates
• Asset histories and parts tracking with simple dashboards

UpKeep provides a clean, mobile-first system for submitting requests, creating work orders, scheduling preventive maintenance, and tracking assets and parts. Technicians can capture photos, add notes, and close jobs in the field, helping cut response times and keep maintenance records accurate.

UpKeep offers tools to prioritize the backlog, monitor labor and material costs, and report on KPIs like completion rate and downtime. It can sit alongside your BMS and energy tools. Use anomaly or runtime insights from EnergyCAP to open targeted work orders in UpKeep, then review history and trends to confirm the fix.

4. MaintainX

Best for: Teams standardizing procedures with step-by-step checklists, mobile tasking, and simple reporting

Key features:

• Mobile SOPs and checklists tied to work orders
• Preventive maintenance scheduling and compliance tracking
• Real-time updates with asset history and attachments

MaintainX is a mobile-first CMMS that streamlines request intake, work orders, preventive maintenance, and procedures. Technicians can follow step-by-step checklists, add photos and notes, and complete tasks in the field, helping standardize work and reduce repeat visits.

You get planning and reporting tools to prioritize the backlog, schedule PMs, track labor and parts, and monitor KPIs like completion rate and downtime. MaintainX can complement your BMS and energy tools. Use runtime or anomaly insights to create targeted work orders, then confirm results through histories and dashboards.

5. Fiix

Best for: Organizations that want CMMS workflows with strong integrations and asset history for reliability tracking

Key features:

• Work orders and PMs with clear asset hierarchies
• Inventory and purchasing workflows
• Reporting and integrations for reliability metrics

Fiix is a CMMS that helps teams manage work orders, preventive maintenance, assets, and inventory with a browser and mobile app. Technicians can follow checklists, attach photos, and view asset histories to reduce repeat visits and standardize procedures.

You can prioritize the backlog, schedule PMs, track labor and parts, and report on KPIs such as completion rate and mean time between failures. Fiix can complement your BMS and energy tools; use runtime or anomaly insights to create targeted work orders in Fiix, then confirm results through service histories and dashboards.

6. eMaint

Best for: Operations tying CMMS to condition monitoring and looking for flexible workflows and reporting

Key features:

• Configurable work order screens and workflows
• PM scheduling with condition monitoring tie-ins
• Asset hierarchy and parts inventory with KPI reporting

eMaint helps teams handle work orders, preventive maintenance, assets, and inventory across sites with web and mobile access. Technicians can follow checklists, add photos, and update histories in the field, keeping records consistent and reducing repeat visits.

You can prioritize the backlog, schedule PMs, track labor and parts, and report on KPIs like response time and downtime. eMaint can sit alongside your BMS and energy tools. Use meter or runtime insights to open targeted work orders in eMaint, then review history and trends to confirm the fix.

7. FMX

Best for: Schools, municipalities, and mid-market portfolios that need straightforward requests, PMs, and inspections

Key features:

• Centralized request portal and work order management
• Preventive maintenance calendars and inspections
• Inventory and vendor scheduling with basic analytics

FMX gives you a simple way to manage requests, work orders, preventive maintenance, and inspections across sites. Technicians can update tasks from the field, attach photos, and follow checklists, which helps standardize work and reduce repeat visits.

Prioritize the backlog, schedule PMs, track labor and parts, and monitor KPIs like response time and completion rate. FMX can work alongside your BMS and energy tools, using load or runtime insights to open targeted work orders in FMX. You can then confirm results with service histories and reports.

8. Maintenance Connection

Best for: Multi-site teams that want robust CMMS features with inventory control and mature reporting

Key features:

• Work orders and PMs across multi-site asset hierarchies
• Inventory and purchasing with vendor management
• KPI dashboards for response time, MTTR, and compliance

Maintenance Connection (Accruent) helps you manage work orders, preventive maintenance, assets, and inventory across multiple sites. Technicians can follow checklists, attach photos, and view asset histories in the field, which supports consistent work and fewer repeat visits.

You can prioritize the backlog, schedule PMs, track labor and parts, and report on KPIs like response time and mean time to repair. It can sit alongside your BMS and energy tools. Use meter or runtime insights to open targeted work orders in Maintenance Connection, then verify results with service histories and dashboards.

9. IBM Maximo

Best for: Large, complex portfolios that need enterprise EAM, reliability programs, and deep integrations

Key features:

• Enterprise work management, PMs, and asset lifecycle control
• Condition-based and predictive maintenance tools
• Inventory, procurement, and reliability reporting

IBM Maximo Application Suite is an enterprise EAM that supports work orders, preventive maintenance, asset lifecycle management, and reliability programs. Technicians can use mobile tools to follow procedures, capture photos, and update histories in the field, which helps standardize work and reduce repeat visits.

Maximo enables you to manage complex asset hierarchies, schedule PMs, monitor labor and parts, and report on KPIs like mean time between failure and uptime. Maximo can work alongside your BMS and energy tools. Use insights from EnergyCAP Utility Management to create reliability tasks tied to abnormal baseload or schedule drift, then track outcomes in Maximo.

10. HxGN EAM

Best for: Organizations with complex asset hierarchies seeking enterprise EAM, uptime reporting, and lifecycle planning

Key features:

• Work management and preventive scheduling at scale
• Reliability analysis and failure tracking
• Inventory, budgeting, and lifecycle planning

HxGN EAM is an enterprise asset management platform built for multi-site operations. It supports work orders, preventive maintenance, reliability programs, and asset lifecycle planning. Field teams can use mobile tools to follow procedures, capture photos, and update histories, which helps standardize work and cut repeat visits.

If you manage large portfolios or complex asset hierarchies, HxGN EAM provides scheduling, inventory, and cost tracking, with reporting on uptime and failures. It complements your BMS and energy tools by turning runtime or anomaly findings into prioritized maintenance tasks, then validating improvements through service histories and performance dashboards.

11. Oracle Fusion Cloud Maintenance

Best for: Oracle-centric operations that want maintenance tied to purchasing, inventory, and finance in one cloud suite

Key features:

• Work orders, PMs, and asset hierarchies in Oracle Cloud
• Parts and inventory tied to purchasing and finance
• Dashboards for uptime, costs, and resource use

Oracle Fusion Cloud Maintenance supports work orders, preventive maintenance, asset hierarchies, and inventory in one cloud suite. Technicians can follow checklists, capture photos, and update histories from mobile tools to keep records consistent and reduce repeat visits.

If you already use Oracle for finance or supply chain, this can streamline data flows across purchasing, parts, and GL. It works alongside your BMS and energy tools by turning runtime or anomaly findings into planned work, then tracking cost and uptime improvements over time.

12. Brightly Asset Essentials

Best for: Facility teams upgrading from spreadsheets to a modern CMMS with mobile work and inspections

Key features:

• Easy request intake and mobile work orders
• PM schedules with task libraries and inspections
• Parts, vendors, and reporting for response and completion

Brightly Asset Essentials provides a clear CMMS for requests, work orders, PMs, and inspections. Field teams can scan asset tags, complete checklists, and attach photos so procedures are repeatable and easy to verify.

You get a view of backlog, labor, and parts, plus reports on response times and completion rates. Use signals from meters or submeter data to open targeted tasks, then confirm the fix in histories and dashboards.

13. ServiceChannel

Best for: Multi-site operators that coordinate external vendors, SLAs, and invoicing alongside maintenance requests

Key features:

• Work request intake with contractor dispatch and SLAs
• Quote, approval, and invoice tracking for service work
• Performance dashboards for response, cost, and compliance

ServiceChannel focuses on multi-site facilities and vendor management. Work requests, dispatch, approvals, and invoicing live in a single workflow, so you can coordinate contractors and track service levels. Route issues flagged by EnergyCAP Utility Management to approved vendors; then monitor responses and costs in ServiceChannel.

For building operations, it pairs well with a BMS and energy platform. Turn abnormal runtime or after-hours use into a ServiceChannel work order, route it to a vendor, and monitor cost, time on site, and resolution.

14. Building Engines

Best for: Commercial real estate portfolios, managing tenant requests, inspections, and recurring building operations

Key features:

• Tenant requests and work orders across properties
• PMs and inspections with mobile checklists
• Vendor coordination and portfolio reporting

Building Engines (JLLT) is built for commercial real estate operations. Tenants submit requests, your team routes work, and inspections and PMs stay on schedule across properties.

Use it to see portfolio performance, vendor activity, and recurring issues. When energy data indicates a likely equipment problem, create a targeted task in Building Engines and use its history to confirm the results after the repair.

15. Facilio Connected CMMS

Best for: Portfolio operators that want CMMS workflows with a connected data layer across multiple buildings

Key features:

• CMMS workflows connected to building and meter data
• Portfolio dashboards with real-time status and trends
• Work orders, PMs, and inspections with vendor tracking

Facilio combines CMMS workflows with a portfolio-wide data layer. Teams manage requests, work orders, PMs, and inspections, while asset and system data stays available for trend checks.

If you manage multiple buildings, Facilio can help connect insights from meters or a BMS to maintenance actions. Create work orders from anomaly signals, prioritize by cost impact, and verify improvements with its dashboards and reports.

16. Planon

Best for: Organizations seeking IWMS capabilities with maintenance, space, and budget alignment across sites

Key features:

• IWMS with work orders, PMs, and inspections
• Alignment of maintenance with space and budgets
• Portfolio reporting for backlog, cost, and SLAs

Planon is an IWMS with CMMS capabilities for requests, work orders, preventive maintenance, and inspections, as well as space and lease operations. Technicians can follow checklists, attach photos, and update histories from the field, which keeps procedures consistent across sites.

If you manage a multi-building portfolio, Planon helps align maintenance with occupancy and budgets, with reports on response times, backlog, and costs. Use insights from meters, submeter data, or a BMS to open targeted tasks in Planon, then confirm improvements by tracking load, Cost/Area, and downtime in its dashboards.

Building maintenance and management software features to consider

Before you compare vendors: list how your management requests arrive, how technicians receive them, what aspects you track, and what leaders need to see in final reports. The right building management software should fit those realities, not force new workflows onto your team.

Common features include:

• Request intake: simple for occupants and field teams
• Mobile work orders: photos, checklists, and offline use
• Preventive maintenance scheduling: calendars and task libraries
• Asset hierarchy: matches your organization and data tree
• Parts and inventory: purchasing, vendors, and SLAs
• Reporting and KPIs: response time, completion rate, downtime, backlog
• Building maintenance tracking software: captures asset history and parts usage
• Integrations: BMS, meters and submeters, ENERGY STAR® Portfolio Manager®, and your CMMS
• Access and audit: role-based permissions, audit trails, and reliable exports
• Deployment and security: hosting, SSO, and compliance that meet your IT standards

8 types of building maintenance software

For building maintenance software, you have several categories to choose from, and each solves a different part of the job. Pick the type that matches your biggest bottleneck, whether that is slow ticket turnaround, complex asset reliability, tenant coordination, or energy-driven troubleshooting.

1. Technician-friendly CMMS: These platforms focus on the day-to-day. They streamline request intake, mobile work orders, preventive schedules, and parts so your team can respond faster and keep records clean across sites.
2. Enterprise CMMS and EAM: Teams often start with building preventive maintenance software to reduce reactive work; these systems add reliability programs, asset lifecycle planning, and tight controls for inventory, purchasing, and compliance. They help you manage complex hierarchies and report on uptime, MTBF, and budget performance.
3. Building management systems (BMS): A BMS monitors and controls HVAC, lighting, and life-safety systems via sensors and automation. It helps you catch setpoint drift and schedule issues in real time, improve comfort, and reduce runtime that drives costs.
4. Commercial real estate operations platforms: Designed for property teams, these tools unify tenant requests, inspections, and vendor coordination across buildings. They improve SLA tracking and give you portfolio-level visibility into recurring issues and service quality.
5. IWMS and connected operations: An IWMS combines maintenance with space, occupancy, moves, and budgeting. It aligns facilities work with how buildings are used, which helps you plan resources, defend budgets, and report consistently to leadership.
6. Energy and utility intelligence: These platforms centralize utility bills, interval meter, and submeter data to spot unusual patterns that often point to maintenance needs. Use them to identify off-hours runtime, baseload creep, and costly anomalies, then prioritize fixes by cost, Energy Use Intensity, and GHG.
7. Predictive maintenance and condition monitoring: This category uses condition data and analytics to predict failures and trigger targeted work. It reduces unplanned downtime and shifts effort from calendar-based PMs to maintenance based on actual equipment health.
8. Field service and contractor management: When vendors handle work, these systems manage dispatch, quotes, approvals, and invoicing while tracking SLAs. They help you control response times and costs, especially in multi-site operations with many service partners.

Spot waste and mechanical issues with EnergyCAP

You have a clear path to better maintenance. Start by choosing the software type that matches your biggest bottleneck, whether that is ticket turnaround, reliability, tenant coordination, or portfolio planning. Then, combine tools where it makes sense, like a CMMS for work orders or an energy and utility intelligence system for early warning signals that can help reduce excessive spending.

See how EnergyCAP Utility Management fits into that stack. Smart Analytics flags abnormal use that often points to failing equipment or schedule drift. You can open targeted work in your CMMS, check sequences in the BMS, and verify fixes in Powerviews. Request an EnergyCAP demo and see how it can transform your approach.