Wave goodbye to manual utility bill data entry

Accurate utility bill accounting and effective energy management starts with capturing complete utility bill data. Manual utility bill data entry consumes your valuable time. Let us do the work for you with EnergyCAP Bill CAPture℠, our specialized utility bill processing services.

Calculate your utility bill processing spend

Automated utility bill processing that pays off

Bill CAPture simplifies utility bill management and delivers the kind of results manual entry can’t match.

5x faster, zero spreadsheets

Bill CAPture eliminates tedious data entry and validation, reducing errors, preventing late fees, and saving teams up to 40 hours every month.

Turn invoices into insight

Get clean, complete utility data without chasing it down. Bill CAPture delivers accurate, ready-to-use utility data straight into your system, so you can focus on reporting, forecasting, and savings.

Find savings others miss

Save more when your data works smarter. With 7% of bills flagged for issues that lead to cost recovery or avoidance, Bill CAPture customers consistently report greater cost savings than those without it.

Reclaim your time with utility bill processing services.

Any bill, any format

Capture utility bill data and convert it into important energy cost and consumption information. Using industry-leading technologies, Bill CAPture℠ collects and processes utility bills in a variety of formats:

scanned images (PDF, TIFF, HTML, JPG, etc.)
electronic vendor files (EDI 810, XLS, CSV, TXT)
paper bills mailed to our processing center

*Hand-written utility bills cannot be processed at this time

All your bills, in one place

With Bill CAPture, you can:

manually upload bills
manage notification settings
view batch information
upload batches for processing
review transaction volumes

Stay informed with Bill CAPture activities. Processing notifications and regular touchpoints with EnergyCAP staff can ensure that all your data is being captured without issues.

Data, with certainty

When it comes to bills, absolute numbers matter. EnergyCAP automatically identifies billing errors, so you can breathe easy knowing every bill is tracked accurately down to the cent. With Bill CAPture Advanced Managed Services and higher, we will take action to resolve or escalate any issues preventing successful processing.

Managed services

Don’t worry, we’ve got your back. Our 40 years of expertise positions us to be your trusted utility bill partner. Let us identify missing or overdue bills, engage with your utility vendors, and monitor and address bill issues. We can set up and manage submissions to ENERGY STAR Portfolio Manager and keep you informed of any errors or billing gaps.

"Bill CAPture Managed services probably cut [the time I spent on mundane billing tasks] by more than half, I would say. A lot of my time was going through and just updating serial numbers, updating...

Ryan Ensling // Sustainability Manager

"We have very specific goals to reach certain levels of conservation and efficiency. So, EnergyCAP supports all these initiatives. EnergyCAP is going to help us do the benchmarking and from there we...

Patricia Gomez // Sustainability/Energy Program Manager

"The benchmarking and reporting capabilities allow us to focus on directing our energy and limited resources to the "problem" buildings. The technical support services are very responsive and easy to...

Harry Vandermeer // Director, COE FME & Energy

"Without the data generated by EnergyCAP, we would be comparing apples to oranges and people in our institution would not be able to see how their energy conservation efforts add up."

Matthew Edwards // Energy Specialist

“Very easy to navigate and organize. Can easily find information whenever it is needed. When others ask for specific information on energy use, the answer usually comes within minutes.”

Mark B.

"In 2 years, we’ve saved thousands of dollars in direct refunds from errors found in bills. EnergyCAP provides transparency in our utility cost and consumption, and enhanced ability to find potential...

Coleman Lewis // Power Procurement Supervisor

"EnergyCAP has everything that we need. They work to provide what we don't even know that we need sometimes. And the program is very robust and it's answered all of the needs that we've had from...

Michele Markovits // Energy Management Analyst

"Seeing is believing, and EnergyCAP gives you that visualization that the spreadsheet or the table didn't give you before. We've set up many dashboards and reports that allow us to better understand...

Jeffery Duke // Manager of Innovation Programs

"The chargeback piece is probably the main thing that drew us to EnergyCAP. We have pretty much every imaginable billing scenario and I haven't come up with any yet that we haven't been able to do...

George Paterson, Energy Control Manager

“EnergyCAP enabled us to identify our worst performing buildings in terms of energy use intensity, and we have been able to see and track our progress in this very transparent platform.”

Jeff W.

"Working with the EnergyCAP team was it was a breath of fresh air, to be honest, just because it was so easy to understand the process does and they walk you through every little step that you do....

Tiffanie Trueblood // Database Coordinator

“Prior to using EnergyCAP, we had to track our energy usage in Excel for all of our 200+ facilities across the country. We relied on our facility managers to fax over utility bills on a monthly...

Lisa R.