Tenant billing (Chargebacks) software

Tenant billing or internal chargebacks refers to the process of charging occupants of a building for their share of utilities and commodity use and cost. There are many reasons to understand how use and cost is divided among spaces in your building portfolio, not all of which require a bill to be generated and paid by another party. Things like:

• Billing tenants for their share of commodities
• Allocating costs across spaces in your facilities
• Creating monthly bills for sub-metered spaces
• Assigning energy costs to a specific project, grant, or activity
• Compliance with energy reporting mandates
• Energy plant calculations and campus distribution tracking
• True-up financial transactions

The process of creating a bill within EnergyCAP UtilityManagement from existing meter or billing data is known as a Chargeback. The chargeback workflow occurs after two other important activities:

• Bill calculations create a new bill based on your custom calculations or from submeter readings, including SmartAnalytics meters.
• Bill splits are configured on accounts and divide a bill into one or more smaller bills.

If your tenant facilities are submetered, you can easily import readings for tenant billing calculations. EnergyCAP has a flexible import process to help you import interval or monthly reading data files from any metering system.

There are two types of Chargebacks: advanced bill calculations and bill splits. 

• A bill calculation is based on submeter data and allows for advanced bill creation. Advanced calculations can copy and use the cost or usage from another meter or can add or subtract meters.
• A bill split is generally a percentage, either static or changing, of the total metered usage. Bill splits can be static or based on floor area.