In many organizations, utility bills are automatically paid by the Accounting department without prior review or approval from the energy or facility manager. While this process may be swift, it lacks a crucial step: verification. How can Accounting be sure that the bill was accurate?

Most Accounting departments overlook the usage values on utility bills, making it difficult to compare unit costs or confirm the correct rate schedules. Additionally, Accounts Payable (AP) may not always be aware when a utility account is deactivated and should no longer be paid, or if a malfunctioning meter has produced an inaccurate bill.

EnergyCAP Accounting Export offers a superior method to audit, process, and manage utility bills before you pay them. Acting as a smart and user-friendly “front-end” to your accounts payable or general ledger system, it ensures that utility bills are handled with precision.

• Bill Entry and Verification: Utility bills are entered or imported into EnergyCAP and verified through comprehensive audits.
• Review and Approval: Bills are presented for review and approval by the relevant staff members.
• Seamless Export: Post-approval, bill details are exported from EnergyCAP in an import-ready format tailored to your specific accounting system.

Our accounting export feature is customized for each organization and is compatible with any financial system, including but not limited to:

• CAS
• PeopleSoft
• SAP
• Oracle
• MR
• QuickBooks
• Great Plains
• Banner
• Performance

Even if your system isn’t listed, we can create interfaces for any AP and GL system, including proprietary applications.

• Eliminate redundant data entry: Reduce or eliminate manual data entry, saving time and minimizing errors.
• Ensure bill accuracy: Utility bills are audited and approved before payment, ensuring accuracy.
• Comprehensive accounting functionality: Beyond standard reports and dashboards, our Advanced Accounting features bundle includes:
  • Cost-saving measures by verifying the accuracy of utility bills.
  • Future bill estimation for accruals.
  • Reliable and adjustable utility bill budgets.

Combine our Accounting Export feature with the Budgets and/or Bill Accruals features and save up to 33% off the retail rate. Explore the full range of our advanced accounting features and gain the comprehensive functionality your organization needs to manage utility bills effectively.

Learn more about our Budgets, Bill Accruals, and Advanced Accounting features bundle today.

For more information and to see how EnergyCAP can transform your utility bill processing, contact us.